Internal Procedure under Right to Information Act, 2005

The following officer has been appointed as Public Information Officer for dealing with requests from citizens of India for providing information under the provisions of the Right to Information Act, 2005:

2. Application Procedure

1. Any person desirous of obtaining information shall apply to the Public Information Officer on plain paper in the form given in Annexure ‘A’, together with an application fee of Rs.10/- by Demand Draft or Banker’s cheque in favour of “Kamarajar Port Limited” payable at Chennai. Alternatively, the application fee may be paid in cash at Kamarajar Port Limited offices and the receipt attached to the application.
2. If a request is received in a format different from Annexure ‘A’ or without the prescribed fee, the applicant may be advised to submit in the prescribed format and/or pay the fee.
3. Applicants below the poverty line shall be provided the information free of charge upon submission of documentary proof such as an attested copy of the ration card.

3. Limitations on Disclosure

The Public Information Officer is not bound to provide information in the following cases:

1. If disclosure would affect the sovereignty, integrity, security, strategic, scientific or economic interests of India, relations with foreign countries, incite an offence, breach parliamentary privilege, harm third party interests, endanger life or safety, or reveal confidential law enforcement information.
2. If disclosure is expressly forbidden by a court or tribunal, or may constitute contempt of court.
3. If received in confidence from a foreign government.
4. If related to policy proposals or deliberations of the Board of Directors and other officers (except final decisions, reasons, and materials which are made public after decision is complete).
5. If it relates to personal information with no public interest or would invade privacy.
6. If it concerns events or matters older than 20 years.

3.2 Assessment by PIO

1. Whether the information concerns life or liberty of a person.
2. Whether it is held by another public authority.
3. Whether it is more closely connected with another public authority.
4. Whether it was supplied by a third party and treated as confidential.

1. For (i), PIO shall provide the information within 48 hours.
2. For (ii) & (iii), PIO shall transfer the application to the concerned authority and inform the applicant within 5 days (Annexure ‘B’).
3. For (iv), PIO shall notify the third party within 5 days and consider any submission within 10 days before deciding disclosure.

4. Fees and Provision of Information

1. PIO shall compile and furnish information expeditiously or reject the request with reasons.
2. PIO shall assess further fees as per Right to Information (Regulation of Fee and Cost) Rules, 2005.
3. Fees include:
   • Rs.2 per page for A-4 or A-3 paper.
   • Actual charge for larger paper copies.
   • Cost for samples or models.
   • Rs.50 per diskette or floppy.
   • Fee for printed form or photocopy extracts.
   • Inspection: no fee for first hour; Rs.5 per subsequent hour.
4. PIO shall inform applicant of the fees (Annexure 'C') and provide information within 30 days after receipt of fees. The period between fee notice and receipt is excluded.
5. Information shall normally be provided in the requested form unless impractical.
6. If request is partially or fully rejected, PIO shall communicate reasons, name and address of Appellate Authority (GM(CS&BD), Kamarajar Port Limited), and appeal period of 30 days.

5. Assistance

The Public Information Officer may seek assistance from any other officer who shall provide all support as if they were the PIO.

6. Appeals

1. First appeal lies with Appellate Authority (GM(CS&BD), Kamarajar Port Limited, 2nd Floor North Wing & 3rd Floor, Jawahar Building, No.17, Rajaji Salai, Chennai-1) within 30 days.
2. First appeal shall be made on plain paper in Annexure ‘D’ format.
3. Every order by the Appellate Authority shall be communicated to applicant and PIO.
4. Aggrieved persons may appeal to Central Information Commission (Annexure ‘E’) within 30 days; its decision is binding.

7. Record Maintenance

PIO shall maintain a register in the format given in Annexure ‘F’ for all applications received under the Right to Information Act, 2005.